Kimiko vs Microsoft Copilot for Meetings: Teams or Any App (2026)

The short answer

Microsoft Copilot lives inside Microsoft 365. In Teams meetings it summarizes, answers questions and tracks tasks from Teams transcription, with no extra bot, and its data stays in your organization’s Microsoft 365 tenant. It needs a Copilot license on top of Microsoft 365 and works in Teams, apart from a Windows beta. Kimiko is a separate desktop app for any call app, and it transcribes and summarizes on your own computer.

Choose Kimiko if

Your calls happen in Zoom, Google Meet and other apps, not only Teams.
You want notes from meetings that other organizations host.
You want meetings transcribed and summarized on your own computer.
You need meetings processed offline once your models are downloaded.
You don’t have a Microsoft 365 Copilot license, or don’t want one.

Choose Microsoft Copilot if

Your organization runs on Microsoft 365 and meets in Teams.
You want answers that draw on your email, chats and files as well as meetings.
You want shared AI notes that everyone in the meeting can edit.
Your IT team needs Purview retention, eDiscovery and the EU Data Boundary.

Side by side

Kimiko and Microsoft Copilot compared, checked 17 October 2026. Numbers link to the sources at the end of the page.
Feature	Kimiko	Microsoft Copilot
Recording
Records without a bot in the call	YesThe desktop app records your microphone and computer audio, so nobody new joins the call.17	Built into TeamsCopilot works inside Teams meetings from Teams transcription, so no extra bot joins.4
Zoom, Teams and Google Meet	Yes, and other call appsIt listens to your computer’s audio, so it works alongside Zoom, Microsoft Teams and Google Meet and other call apps.18	Teams onlyCopilot covers Teams meetings and calls. Capture for Zoom, Webex and Meet is in beta for Office Insiders on Windows.12
Apps	Mac and WindowsApple silicon Macs with macOS 14.4 or later, and 64-bit PCs with Windows 11. No web or mobile app.19	Wherever Teams runsTeams on Windows, Mac, web, iPhone and Android, plus Teams Rooms.13
Privacy and processing
Transcribes on your computer	Yes, by defaultLocal speech models run on your Mac or PC. Cloud transcription with Deepgram or ElevenLabs is optional.20	NoTranscription runs in Microsoft’s cloud.8
Summaries and chat on your computer	Yes, by defaultBuilt-in local AI writes summaries, suggests tasks and answers questions. Cloud AI is optional.21	NoCopilot runs in Microsoft’s cloud; admins can also allow Anthropic or OpenAI models.8
Works without internet	Yes, after setupDownloaded models work offline. Downloads, activation and subscription checks still need a connection.22	NoCopilot needs a connection to Microsoft 365 services.9
Where your meetings are kept	On your computerAn encrypted database on your computer. Your Kimiko account doesn’t upload or sync your meetings.23	Your Microsoft 365 tenantTranscripts sit in the organizer’s OneDrive. Copilot is an EU Data Boundary service.4
Meeting audio	Not saved by defaultKimiko transcribes, then discards the audio, unless you choose to keep it for 7 or 30 days.24	Recording optionalBy default Copilot keeps a transcript; organizers can choose “Only during the meeting” instead.5
AI training on your content	NoYour meetings don’t reach Kimiko’s servers. A cloud provider you choose applies its own terms.23	NoMicrosoft says meeting content isn’t used to train its foundation models.8
Choose your AI models	YesPick local models, connect Ollama or LM Studio, or use OpenAI, Anthropic or OpenRouter with your own account.25	Admin settingAdmins can allow Anthropic or OpenAI models. No own-key option is described.8
Notes and AI
Write your own notes during the call	YesWrite in a full notes editor beside the live transcript. Your notes help shape the summary.17	Shared notesFacilitator keeps AI notes that every participant can edit live.7
Ask questions across meetings	YesAsk about one meeting, a project or your whole library, then follow the source links back.26	Yes, and your work dataAsk about a meeting during or after it, and across your email, chats and files.14
Action items	YesKimiko suggests next steps. You keep or dismiss each one, and it stays linked to its meeting.27	YesCopilot suggests action items, and Facilitator tracks tasks.6
Speaker labels	YesLive labels for up to eight remote voices; your microphone is “You”. Remembering voices is experimental.28	YesSummaries attribute who said what, with speaker markers in the recap.14
Voice dictation in other apps	IncludedTurn it on and dictate into most apps’ text fields with your shortcut, using local or cloud speech.29	Not in CopilotCopilot in Teams doesn’t describe dictation into other apps.4
Export formats	PDF, Word and MarkdownExport the summary, your notes or the transcript.30	Word, VTT, ExcelDownload transcripts as .docx or .vtt; long answers open in Word, tables in Excel.15
Connect AI assistants (MCP)	Yes, localDesktop AI apps can read your notes, meetings and tasks through local MCP, off until you turn it on.31	Work IQ, billed by useMicrosoft’s Work IQ MCP server reaches Microsoft 365 data; meeting coverage isn’t stated.10
Teams and plans
Integrations	Calendars and MCPOptional Google Calendar and Microsoft Outlook connections. No CRM, Slack or Notion sync.32	Microsoft 365Planner, Word, Loop and Outlook; other tools through connectors and agents your admin allows.7
Shared workspaces and admin	NoBuilt for individuals. One license works on up to 3 of your computers; ask us about team licensing.33	YesAdmin meeting policies, Purview retention and eDiscovery, and Entra ID sign-in.5
Security certifications	None yetKimiko doesn’t host your meetings: they stay in the encrypted database on your computer.23	ISO 27001, HIPAALists GDPR, ISO 27001, ISO 42001 and HIPAA, and the EU Data Boundary.8
Free option	Free trialTry the full app free. No credit card needed.34	NoFree Copilot Chat answers from the web only. A one-month trial needs a credit card.1
Paid plans from	$12 a month, or $107.88 a yearThe full app, tax included.35	US$21 per user a monthCopilot Business, billed annually, on top of a Microsoft 365 plan.1

Where they differ

Teams, or any call app

Copilot works in Teams meetings and calls, including Teams meetings scheduled in Outlook, but not in meetings another organization hosts. Microsoft is testing Capture in Copilot Notebooks, which transcribes Zoom, Webex and Google Meet meetings on Windows, with Office Insiders Beta customers. In-person meetings work through Facilitator in the Teams phone app and in Teams Rooms.

Kimiko records your microphone and your computer’s audio, so it works with Zoom, Teams, Google Meet and other call apps on Mac and Windows, whoever hosts the meeting.

Where meetings are processed and kept

Copilot runs in Microsoft’s cloud and keeps transcripts and notes in your organization’s Microsoft 365 tenant, inside the EU Data Boundary for EU customers. Microsoft says it doesn’t train foundation models on your data. Admins can also allow Anthropic or OpenAI models; Microsoft notes that Anthropic’s models are currently outside the EU Data Boundary.

Kimiko runs local speech and AI models and keeps your library in an encrypted database on your computer. Meeting audio isn’t saved unless you choose to keep it.

Licenses and admins

Each Copilot user needs a qualifying Microsoft 365 plan, a Teams license and a Copilot license, and admins set the meeting policy. Teams Premium offers intelligent recap as another route.

Kimiko is a subscription for one person, with nothing for an admin to switch on. Your license works on up to three of your computers.

Pricing

Kimiko

$12 a month, or $107.88 a year

The full app on up to 3 of your computers, tax included. Free to try, no credit card needed.

See Kimiko’s plans

Microsoft Copilot

Copilot Business: $21 per user a monthBilled annually, or $25.20 monthly; $18 promotion until 31 Dec 2026. Needs a Microsoft 365 plan.
Business Standard + Copilot: $23.50 per user a monthBilled annually, or $28.20 monthly.
Business Premium + Copilot: $32 per user a monthBilled annually, or $38.40 monthly.
Copilot Enterprise: $30 per user a monthPaid yearly, or $31.50 paid monthly, with an annual commitment.

As listed by Microsoft Corporation on 17 October 2026, in US dollars.1

Questions

Does Copilot work in Zoom or Google Meet?

Copilot in Teams works in Teams meetings and calls. Microsoft is testing Capture in Copilot Notebooks, which transcribes Zoom, Webex and Google Meet meetings on Windows, with Office Insiders Beta customers. Kimiko records any call app on Mac and Windows.

Do I need a Copilot license for meeting recaps?

Yes. Each user needs a qualifying Microsoft 365 plan, a Teams license and a Copilot license; free Copilot Chat answers from the web only. Teams Premium also includes intelligent recap.

Does Copilot need the meeting to be transcribed?

By default, using Copilot after the meeting needs a saved transcript. Organizers can choose “Only during the meeting”, which uses temporary speech-to-text that isn’t saved. Kimiko transcribes on your computer and doesn’t save meeting audio unless you choose to.

Does Microsoft use my meetings to train AI?

Microsoft says prompts, responses and Microsoft 365 data, including meeting content, aren’t used to train its foundation models. Your Kimiko meetings stay on your computer.

Does Copilot work offline?

No. Copilot is a cloud service. Kimiko’s local models transcribe and summarize without internet once they’re downloaded.

Try Kimiko with your next meeting

Record a short call you have permission to record, then read the summary and the tasks Kimiko suggests. Free to try. No credit card needed.

Download for Mac

Apple silicon · macOS 14.4 or later

Download for Windows

64-bit Windows 11 PCs

Running locally? 16 GB of RAM is a practical starting point. See the system requirements

Sources

We read Microsoft Copilot’s pages on 17 October 2026. Plans and features change, so check them before you decide. Kimiko is an independent product and is not affiliated with Microsoft Corporation. Product names belong to their owners. Spotted something out of date? Tell us.